2013 BMW X5 Owner's Manual

OfficeVehicle equipment
This chapter describes all series equipment as
well as country-specific and special equipment
offered for this model series.Therefore, it also
describes equipment that may not be found in
your vehicle, for instance due to the selected
special equipment or the country version. This
also applies to safety-related functions and
systems.
At a glance
General information
Contacts, appointments, tasks, notes, text
messages, and e-mails from the mobile phone
can be displayed on the Control Display if the
mobile phone provides compatible support of
these functions and the necessary Bluetooth
standards.
Information about which mobile phones sup‐
port the Office functions can be found at
www.bmwusa.com/bluetooth. A limited num‐
ber of compatible mobile phones is available
for Office.
Contents are only displayed in full length when
the vehicle is stationary.
The mobile phone has read-access only.
Do not use Office while driving
To avoid becoming distracted and pos‐
ing an unnecessary hazard to your vehicle's
occupants and to other road users, never at‐
tempt to use the controls or enter information
unless traffic and road conditions allow this.◀
Requirements▷A suitable mobile phone is paired with the
vehicle and connected. In some mobile
phones, data access must be confirmed on
the mobile phone.▷The time, time zone, and date, refer to
page 87, are correctly set on the Control
Display and on the mobile phone, for in‐
stance to correctly display appointments.▷Office is activated, refer to page 237.
Updating
Data are updated every time the mobile phone
is connected to the vehicle. Appointment en‐
tries, tasks, notes and reminders can be up‐
dated separately.
1."Office"2."Current office", "Calendar", "Tasks",
"Notes" or "Reminders"3.Open "Options".4."Update data"
Mobile phone data are transmitted again to
the vehicle.
Office information
The number of unread messages and active
tasks as well as the upcoming appointments
are displayed.
1."Office"2."Current office"3.Select the desired entry to display details.Seite 249OfficeCommunication249
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ContactsNote
Equipment version with the mobile phone
preparation package.
At a glance
Contacts can be created and edited. The con‐
tacts from the mobile phone are displayed as
well if this function is supported by the mobile
phone. The addresses can be adopted as des‐
tinations for navigation and the phone num‐
bers can be dialed.
Displaying contacts
General information1."Office"2."Contacts"
All contacts are listed in alphabetical order.
Depending on the number of contacts, an A-Z
search is offered, refer to page 23.
A symbol indicates the storage location of the
contacts.
SymbolStorage locationNo sym‐
bolIn the vehicle; the address has not
been checked as a destination. In the vehicle; the address has
been checked as a destination. Mobile phone.Dialing phone numbers1.Select the desired contact.2.Select the phone number.
The connection is established.
Editing a contact
1.Select the desired contact.2."Edit contact"3.Change the entries.4."Store contact in vehicle"
When a contact is edited, the changes are not
stored on the mobile phone. A copy of the en‐
try is stored in the vehicle.
Selecting the contact as a navigation
destination
1.Select the desired contact.2.Select the address.
When contacts from the mobile phone are
used, the address may need to be matched
to the navigation data contained in the ve‐
hicle. In this case:
Correct the address.3."Start guidance" or "Add as another
destination"
Checking the address as a destination
An address that is to be used for destination
guidance must match the navigation data con‐
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tained in the vehicle. The address can be
checked for this purpose.1.Select the desired contact and highlight
the address.2.Open "Options".3."Check as destination"4.Correct and store the address if necessary.
If the address is corrected and stored, a copy
of it is stored in the vehicle. The address is not
changed on the mobile phone.
New contact
General information
A contact can have up to 8 phone numbers,
2 addresses, 3 e-mail addresses and one Inter‐
net address.
1."Office"2."Contacts"3.Open "Options".4."New contact"5.The entry fields are still filled with the pre‐
vious entries: "Delete input fields"6.Fill in the entry fields: select the symbol
next to the entry field.7.Enter the text and assign the contact type.8.If the vehicle is equipped with a navigation
system: enter the address. Only addresses
contained in the navigation data in the ve‐
hicle can be entered. This ensures that
destination guidance is possible for all ad‐
dresses.If necessary, "Accept address".9."Store contact in vehicle"
Contact types
Various contact types can be assigned to
phone numbers and addresses.
SymbolMeaning Home phone number. Business phone number. Mobile phone number. Other phone number. Home address. Business address.
Specifying the home address
A home address can be stored. It appears at
the top of the contact list.
1."Office"2."Contacts"3."Home"4.Create a contact.5."Store contact in vehicle"
Selecting the sorting order of the
names
Names can be displayed in a different order.
1."Office"2."Contacts"3.Open "Options".4."Display: last, first name" or "Display: first,
last name"
Depending on how the contacts were stored
on the mobile phone, the sorting order of the
names may differ from the selected sorting or‐
der.
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Show contact picturesPictures stored with the contacts are stored in
the vehicle when the mobile phone is con‐
nected to the vehicle. The number of transmit‐ ted pictures depends on the mobile phone.
The mobile phone must support this function.1."Office"2."Contacts"3.Open "Options".4."Configure Bluetooth®"5."Show images"
Display of all contact pictures is activated or
deactivated.
Deleting contacts
Only contacts that are stored in the vehicle are
deleted. The contacts on the mobile phone
cannot be deleted.
1."Office"2."Contacts"3.Highlight the contact.4.Open "Options".5."Delete contact" or "Delete all contacts"6.If necessary. "Yes"
Messages
General information
Whether or not text messages and e-mails
from the mobile phone are displayed depends
on whether transmission from the mobile
phone to the vehicle is supported. Text mes‐
sages and e-mails may not be supported by
the service provider, or the function may need
to be enabled separately. After the mobile
phone is first paired, transmission may take
several minutes. Messages are only displayed
in full length when the vehicle is stationary.
Messages from the additional telephone are
not transmitted.
Displaying messages1."Office"2."Messages"
A symbol identifies the type of message.
SymbolMessage type Text messages. My Info Message from the Concierge serv‐
ice. E-mail from mobile phone.
Filtering the message list
The message list can be filtered if more than
one type of message exists.
1."Filter:"2.Select the type of message.▷"All"
All messages are displayed.▷"E-mail"
Only e-mails from the mobile phone
are displayed.▷"Service message"
Only messages from the BMW Assist
Concierge service and My Info are dis‐
played.▷"Text message"
Only text messages from the mobile
phone are displayed.Seite 252CommunicationOffice252
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Deleting messages
Messages from the Concierge service and
My Info can be deleted.
Delete a message:1."Office"2."Messages"3.Select the desired message.4.Open "Options".5."Delete message"
Delete all messages:
1."Office"2."Messages"3.Open "Options".4."Delete all messages" or "Delete service
messages"
Text messages
Calling the sender of a text message
1.Select the desired message.2. Select the symbol.
Saving the sender in the contacts
1.Highlight the desired message.2.Open "Options".3."Store as new contact" or "Add to existing
contact"
Using contact data
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 256.
Reading the text message out loud Read the text message out loud, refer to
page 256.
My Info
Selecting additional functions Additional functions are available when a mes‐
sage is selected.Sym‐
bolFunction "Start guidance" or "Add as another
destination" "Call"
If the message contains a number,
the connection is established. "Select phone number"
If the message contains more than
one number, select the desired
number from the list. The connec‐
tion is established.
Message from the Concierge service
Storing an address
1.Select the desired message.2.Open "Options".3."Store contact in vehicle"
Selecting additional functions Additional functions are available when a mes‐
sage is selected.
Sym‐
bolFunction "Start guidance" or "Add as another
destination" "Call"
If the message contains a number,
the connection is established.Seite 253OfficeCommunication253
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Sym‐
bolFunction "Select phone number"
If the message contains more than
one number, select the desired
number from the list. The connec‐
tion is established. "Further information"
Display additional information.
E-mail
Displaying e-mails
1."Office"2."Messages"3.Select the desired e-mail.
Displaying e-mail contacts
If the sender and recipient of an e-mail are
transmitted by the mobile phone, this informa‐
tion is displayed in the e-mail.
"Sender/Recipient"
If the e-mail addresses are stored in the con‐
tacts, the contact is displayed. Select the con‐
tact to display details.
If the e-mail addresses are not stored in the
contacts, only the e-mail address is displayed.
Using contact data Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 256.
Deactivating the full display
When an e-mail is opened in the vehicle, the e-
mail is fully transmitted to the vehicle. This
may result in charges.
1."Office"2."Messages"3.Open "Options".4."Fully download e-mails"
Only a part of the e-mail from the mobile
phone is loaded into the vehicle.
Reading the e-mail out loud
Read the e-mail out loud, refer to page 256.
Calendar
Display the calendar Appointments during the last 20 days and the
next 50 days can be displayed.
1."Office"2."Calendar"
The appointments on the current day are
displayed.
Selecting the calendar day
1.Select the date.2.Select the desired day or date.▷"Next day"▷"Date:"▷"Previous day"▷"Today"
Display the appointment
1.Select the desired appointment.2.Scroll through the appointment if neces‐
sary:▷Turn the controller.Seite 254CommunicationOffice254
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▷ Select the symbol.
Using contact data
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 256.
Reading the appointment out loud Read the appointment out loud, refer to
page 256.
Tasks Displaying the task list
Display tasks that are due within the next
90 days.
1."Office"2."Tasks"
Sorting the task list
1.Select the header in the task list.2.Select the sorting criterion:▷"Priority (!)"▷"Subject"▷"Due date"
Displaying the task
1.Select the desired task.2.Scroll in the task if necessary:▷Turn the controller.▷ Select the symbol.Using contact data
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 256.
Reading the task out loud Read the task out loud, refer to page 256.
Notes
Displaying notes1."Office"2."Notes"
All notes are displayed.
Displaying the note
1.Select the desired note.2.Scroll in the note if necessary:▷Turn the controller.▷ Select the symbol.
Using contact data
Contact data from appointments, tasks, text
messages, e-mails, and notes can be saved or
selected, refer to page 256.
Reading the note out loud Read the note out loud, refer to page 256.
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Reminders
Displaying reminders
Reminders of pending appointments and tasks
are displayed. After an appointment or after a
task is due, the reminder is no longer dis‐
played.1."Office"2."Reminders"3.Select the desired reminder.
The corresponding appointment or the task
are displayed.
Using contact data
At a glance Contact data from appointments, tasks, text
messages, emails, and notes can be stored or
selected.
Displaying contact or selecting phone number
1. "Use contact data"2.Display the contact or select the phone
number:▷Select the contact to display contact
details.▷Select the phone number to establish a
connection directly.
Storing contact data
1. "Use contact data"2.Highlight the phone number or e-mail ad‐
dress.3.Open "Options".4."Add to existing contact" or "Store as new
contact"Reading out loud
Text messages, e-mails, appointment entries,
tasks, and notes can be read out loud.1.Select the desired message, appointment,
task, or note.2. Select the symbol.
The following options are available during
reading:
▷ "Pause"
Interrupt reading. Select again to restart
reading.▷ "Back to beginning"
Start reading the message again from the
beginning.▷ Select the symbol.
Go back one paragraph.▷ Select the symbol.
Skip a paragraph.▷To end reading, turn the controller to the
left.
What to do if...
Information on suitable mobile phones, refer to
page 236.
Appointments, tasks, notes, text messages, or
e-mails from the mobile phone are not dis‐
played.
▷The mobile phone is not capable of the
missing function or is not connected cor‐
rectly.▷The Office function is deactivated.▷The mobile phone is connected as an addi‐
tional phone.▷Appointments are older than 20 days or
are more than 50 days in the future.▷The tasks have been marked as completed
or have a due date that lies more than
90 days in the future.Seite 256CommunicationOffice256
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