2012 BMW 128I phone

Office
188
Office
At a glance
General information
Contacts, appointments, tasks, notes, text
messages, and emails
* can be displayed using
the Control Display if the mobile phone compat-
ibly supports these functions and the required
Bluetooth radio standards.
For information about which mobile phones and
functions support the functions of Office, go to
www.bmwusa.com/bluetooth.
A limited number of compatible mobile phones
are available for Office.
Contents are only displayed completely when
the vehicle is stopped.
Only read access to the mobile phone is possi-
ble.
Do not use Office while driving. Make
entries only when traffic and road condi-
tions permit; otherwise, you may endanger
vehicle occupants and other road users by
being distracted.<
Requirements
>A suitable mobile phone is paired with the
vehicle and connected. In some mobile
phones, the data access to the mobile
phone must be confirmed.
>Time zone, time, and date, refer to page76,
are correctly set on the Control Display and
on the mobile phone in order, for example,
to correctly display appointments.
>Office is activated, refer to page177.
Updating
Data are updated each time the mobile phone is
connected to the vehicle. Appointments, tasks,
notes, and reminders can be updated sepa-
rately.
1."Office"
2."Current office", "Calendar", "Tasks",
"Notes" or "Reminders"3.Open "Options".
4."Update data"
Data from the portable phone are transmit-
ted to the vehicle again.
Current office
The number of unread messages and active
tasks as well as upcoming appointments are
displayed.
1."Office"
2."Current office"
3.Selecting the desired entry to display
details.
Contacts
General information
Contacts can be created and edited. The con-
tacts from the mobile phone are displayed as
well, if this function is supported by the mobile
phone. The addresses can be used as destina-
tions for navigation and the phone numbers can
be dialed.
*

189
Entertainment
Reference
At a glance
Controls
Driving tips Communications
Navigation
Mobility
Displaying contacts
1."Office"
2."Contacts"
All contacts are listed in alphabetical order.
Depending on the number of contacts, an A-Z
search is offered.
A symbol indicates the storage location of the
contacts:
Dialing a phone number*
1.Select the desired contact.
2.Select phone number.
The connection is established.
Editing a contact
1.Select the desired contact.
2."Edit contact"3.Change the entries.
4."Store contact in vehicle"
If a contact is changed, the changes are not
stored in the mobile phone. A copy of the entry
is stored in the vehicle, and only this copy is dis-
played.
Selecting a contact as a destination*
1.Select the desired contact.
2.Select address.
With contacts from the mobile phone, the
address must be compared with the naviga-
tion data stored in the vehicle. In this case:
Correct the address.
3."Start guidance" or "Add as another desti-
nation"
Checking the address as a destination*
An address that is to be used in route guidance
must correspond to the navigation data stored
in the vehicle. The address can be checked to
ensure this.
1.Select the desired contact and highlight the
address.
2.Open "Options".
3."Check as destination"
4.Correct and store the address, if necessary.
If the address is corrected and stored, then a
copy is established in the vehicle. The address
is not changed on the mobile phone.
New contact
A contact can be associated with up to 8 phone
numbers, 2 addresses, 3 email addresses, and
one Internet address.
1."Office"
2."Contacts"
3.Open "Options".
SymbolStorage location
No symbol In the vehicle; the address has
not been checked as a destina-
tion.
In the vehicle; the address has
been checked as a destination.
Mobile phone

Office
190 4."New contact"
5.If input boxes are already filled with previous
entries: "Delete input fields"
6.To fill in the entry fields: select the symbol
next to the entry field.
7.Enter text and assign a contact type.
8.When equipped with a navigation system:
enter address. It is only possible to enter
addresses that are contained in the naviga-
tion data stored in the vehicle. This ensures
that destination guidance is possible for all
addresses.
9."Accept address" if necessary
10."Store contact in vehicle"
Contact types
Phone numbers and addresses can be
assigned various contact types.
Defining a home address
It is possible to store a home address. It is listed
at the beginning of the contacts.
1."Home"
2.Create a contact.
3."Store contact in vehicle"
Selecting name sorting*
Names can be displayed in different orders.
1."Office"
2."Contacts"
3.Open "Options".
4."Display: last, first name" or "Display: first,
last name"
Depending on how the contacts were stored in
your mobile phone, the sorting of names can
differ from the sorting selected.
Displaying contact pictures*
Pictures stored with contacts are stored in the
vehicle when the mobile phone is connected to
the vehicle. The mobile phone must support
this function.
1."Office"
2."Contacts"
3.Open "Options".
4."Show images"
The display of all contact pictures is activated or
deactivated.
Deleting contacts
Only contacts that are stored in the vehicle are
deleted. The contacts on the mobile phone
cannot be deleted.
1."Office"
2."Contacts"
3.Highlight the contact.
4."Options"
5."Delete contact" or "Delete all contacts".
Messages
General information
The displaying of text messages and emails*
from the mobile phone depends on whether the
mobile phone supports transmission into the
vehicle from the mobile phone. Text messages
and emails
* may not be supported by the ser-
vice provider or the function may have to be
SymbolMeaning
Private phone number
Business phone number
Mobile phone number
Other phone number
Private address
Business address

191
Entertainment
Reference
At a glance
Controls
Driving tips Communications
Navigation
Mobility
separately activated. After a mobile phone is
paired for the first time, the transmission may
take several minutes. Messages are only dis-
played completely when the vehicle is stopped.
Messages from the auxiliary phone
* are not
transferred.
To display various messages:
>Text messages.
>Messages from My info
*.
>Messages from the BMW Concierge ser-
vice
*.
>Emails
* from the mobile phone.
Displaying messages
1."Office"
2."Messages"
Message type
A symbol indicates the type of message.
Read message.
Unread message.
Filtering message list*
The message list can be filtered if it contains
more than one message type.
1."Filter:"2.Select the message type.
>"All"
All messages are displayed.
>"E-mail"
Only emails from the mobile phone are
displayed.
>"Services messages"
Only messages from the BMW Con-
cierge service and My Info are displayed.
>"Text message"
Only text messages from the mobile
phone are displayed.
Deleting messages
Messages from the Concierge service, My info,
and BMW Online
* can be deleted.
To delete a message:
1."Office"
2."Messages"
3.Select the desired message.
4.Open "Options".
5.Open "Delete message".
To delete all messages:
1."Office"
2."Messages"
3.Open "Options".
4."Delete all messages"
Text message
Using contact data
Contact data from appointments, tasks, text
messages, emails, and notes can be stored or
selected
*, refer to page194.
Having text messages read aloud*
Having text messages read aloud, refer to
page194.
SymbolMessage type
Text message
My Info
Message from the Concierge
service, refer to page199
Email
* from the mobile phone

Office
192
My Info
Starting destination guidance
1.Select the desired message.
2."Start guidance" or "Add as another desti-
nation"
Dialing a number in a message
Up to 4 phone numbers can be sent with a mes-
sage.
1.Select the desired message.
2."Call":
If the message contains a number, a tele-
phone connection is established.
"Select phone number":
If the message contains more than one
number, select the desired number from the
list. A telephone connection is established.
Saving an address
1.Select the desired message.
2.Open "Options".
3."Store contact in vehicle"
Messages from the Concierge service*
Starting destination guidance
1.Select the desired message.
2."Start guidance" or "Add as another des-
tination"
3.Start destination guidance, if necessary.
Dialing a number in a message
Up to 4 phone numbers can be sent with a mes-
sage.1.Select the desired message.
2."Call":
If the message contains a number, a tele-
phone connection is established.
"Select phone number"
If the message contains more than one
number, select the desired number from the
list. A telephone connection is established.
Saving an address
1.Select the desired message.
2.Open "Options".
3."Store contact in vehicle"
Displaying additional information
1.Select the desired message.
2."Further information"
Email*
Displaying email
1."Office"
2."Messages"
3.Select the desired message.
Displaying email contacts
If the sender and recipient of an email are trans-
ferred from the mobile phone, they are dis-
played in the email.
"Sender/Recipient"
If the email address is stored in the contacts,
the contact is displayed. Select contact to dis-
play details.
If the email address is not stored in the con-
tacts, then the display might show only the
email address.
Using contact data
Contact data from appointments, tasks, text
messages, emails, and notes can be stored or
selected
*, refer to page194.
Having an email read aloud*
Having an email read aloud, refer to page194.

Office
194
Notes
Displaying notes
1."Office"
2."Notes"
All notes are displayed.
Displaying a note
1.Select the desired note.
2.To scroll through the note, if necessary:
>Turn the controller.
>Select the symbol.
Using contact data
Contact data from appointments, tasks, text
messages, emails, and notes can be stored or
selected
*, refer to page194.
Reading a note aloud
Reading a note aloud, refer to page194.
Reminders
Displaying reminders
Reminders for imminent appointments and
tasks are displayed. After an appointment has
passed or a task is due, the reminder is no
longer displayed.
1."Office"
2."Reminders"
3.Select the desired reminder.
The associated appointment or task is dis-
played.
Using contact data
At a glance
Contact data from appointments, tasks, text
messages, emails, and notes can be stored or
selected
*, refer to page.
Displaying a contact or selecting a
phone number
1."Use contact data"
2.To display a contact or dial a phone number:
>Select a contact to display a detailed
view of the contact.
>Select a phone number to directly estab-
lish a connection.
Storing contact data
1."Use contact data"
2.Highlight a phone number or email address.
3.Open "Options".
4."Add to existing contact" or "Store as new
contact"
Reading aloud*
Text messages, emails*, appointments, tasks,
and notes can be read aloud.
1.Select the desired message, appointment,
task, or note.
2.Select the symbol.
While the message is being read aloud, you
have the following options:
>"Pause"

195
Entertainment
Reference
At a glance
Controls
Driving tips Communications
Navigation
Mobility
Interrupt the reading. Select again to
resume the reading.
>"Back to beginning"
Read message again from the beginning.
>Select the symbol.
Skip back one paragraph.
>Select the symbol.
Skip over a paragraph.
>To terminate the reading, move the control-
ler toward the left.
What to do if…
For information on suitable mobile phones,
refer to page176.
>Appointments, tasks, notes, texts, or
emails
* from the mobile phone are not dis-
played?
The mobile phone is not suitable for the
missing function or is not correctly con-
nected.
The mobile phone has not been assigned
the Office function.
The mobile phone is connected as an auxil-
iary phone.
The appointments are older than 20 days
and are more than 50 days in the future.
The tasks have been marked as completed
or are more than 90days in the future.
Depending on the number of appointments,
tasks, notes, and messages stored in the
mobile phone, not all of them are displayed
in the vehicle.
>Appointments or tasks from the mobile
phone are not being displayed at the correct
time?
The time zone, time, or date is incorrectly
set in the Control Display and in the mobile
phone.
>Texts of entries are not displayed com-
pletely?
Texts are already shortened by the mobile
phone.Synchronization between the mobile phone
and vehicle can take a few minutes.
>Contact pictures are not being displayed?
Up to max. 200 contact pictures can be
stored in the vehicle.
>If you have gone through all items in the list
and still cannot activate the desired func-
tion please contact Customer Relations or a
BMW center.

Contacts
196
Contacts
General information
Contacts can be created and edited. The
addresses can be used as destinations for nav-
igation.
New contact
1."Contacts"
2."New contact"
3.If input boxes are already filled with previous
entries: "Delete input fields"
4.To fill in the entry fields: select the symbol
next to the entry field.
5.Entering text, refer to page21.
When equipped with a navigation system:
enter address. It is only possible to enter
addresses that are contained in the naviga-
tion data stored in the vehicle. This ensures
that destination guidance is possible for all
addresses.
6."Store" if necessary
7."Store contact in vehicle"
Defining a home address
It is possible to store a home address. It is listed
at the beginning of the contacts.
1."Home"
2.Create a contact.
3."Store contact in vehicle"
My contacts
General information
List of all contacts from the vehicle.
Displaying contacts
1."Contacts"
2."My contacts"
All contacts are listed in alphabetical order.
Depending on the number of contacts, an A-Z
search is offered.
A symbol indicates the storage location of the
contacts:
*
SymbolStorage location
No symbol In the vehicle; the address has
not been checked as a destina-
tion.
In the vehicle; the address has
been checked as a destination
*.
Mobile phone
*